Facility: Messaging Settings
The Messaging Settings page allows you to enable the Business Hours tool and customize some of the vocabulary used to communicate with your clients in Time To Pet.
Business Hours
Business Hours can be enabled by adjusting this setting in Company Settings → Messaging.
When Business Hours are enabled, Time To Pet will automatically show a message or send an auto-reply to pet parents who message your business outside of your normal business hours. After enabling Business Hours, you can then set your "Normal Business Hours" for your company.
Please note that the green area denotes your "Normal Business Hours," and the gray area is outside of your normal business hours.
With Business Hours enabled, you have the ability to Automate Scheduled Messages for messages sent outside of your normal business hours. This feature works closely with the Scheduled Messages tool in Facility. When enabled, any messages your company sends outside of normal business hours will be automatically scheduled to be sent the next time business hours are open. You can, however, override the “scheduled” setting and send messages immediately when creating messages via the web version of Time To Pet.
Note: Please review our help article on Scheduled Messages for more information.
Lastly, you can customize your Outside Business Hours message. This message is automatically displayed to pet parents who send your business a message outside of normal business hours via the Client App or Client Portal. This message is also sent to pet parents who reply to an email outside of normal business hours.
Note: For more information on Business Hours, please review our Business Hours help article.
Custom Messaging
Each of the different messages that can be configured is listed below with further details.
Please note: Certain messages will only appear in Messaging if certain settings are enabled. Read below for more details.
Email - Client Welcome Email
This is the email that is sent to your clients when you create an account for them (or their account is approved). This email includes their One-Time Activation Link (which your clients will click to activate their client account).
Email - Client Invoice Message
This is the email that is sent to clients when you click “Email Invoice” or use the Bulk Invoicing tool to email invoices.
Email - Client Change Request Processed
This is the email that clients will receive if they have sent a change request for their services and it has been processed by an admin.
Portal - Client Creates Own Account
If configured in your Portal Settings to allow clients to create their own accounts, this message will be shown to the client in a pop-up window immediately after they create an account.
Portal & App - Cancel Request Cut-Off
This is the message that appears if a client has not met the cancellation request cut-off time.
Portal & App - Change Request Cut-Off
This is the message that appears if a client has not met the change request cut-off time.
Portal & App - Service Request Cut-Off
The message displayed to your clients if they attempt to request services through the portal with too short of notice.
Note: The message for Cancel, Change, and Service Request Cut-Off limits will only apply if you have set Client Service Request Limits in your Portal Settings.
Portal & App - Service Request Form
This is text displayed to your clients in the portal just above the service request form.