Managing Staff Time Off & Blackout Dates in Facility

Facility makes it simple to manage your team's availability by allowing you to add time off for individual staff members and set blackout dates for periods when time off requests are restricted.

• Time Off allows you to schedule days or times when a staff member is unavailable for work. Whether it’s for a vacation, personal time, or a recurring absence, Facility helps you track and manage this seamlessly within the Scheduler.
• Blackout Dates are specific days when time off requests are not permitted. These are typically set during busy periods, such as holidays, peak seasons, or major events, to ensure sufficient coverage.

Keep reading to learn how you can use both tools to streamline your scheduling and keep your team organized.

Adding Time Off

To add time off for a staff member, navigate to Scheduler > Time Off and then click the "Add Time Off" button: 

In the pop-up, choose the staff member from the "user" drop-down menu, enter the dates and times, and choose whether the time off should be repeated.

If selecting "Does Not Repeat", add an optional note, then click the blue Add button to add the time off to the schedule.

If selecting "Does Repeat", set the time off to repeat Daily, Weekly, or Monthly:

And when the repetition should end:

• Forever: Time off will have no end date and continue until deleted.
• Last Date: Time off will repeat until the selected date

Deleting Time Off

To delete time off, navigate to Scheduler > Time Off, click the time off on the calendar, then click the red "Delete" button. Follow the prompts to confirm.

Adding Blackout Dates

To add Blackout dates, navigate to Scheduler > Time Off and click the "Add Blackout" button:

In the pop-up, select the date and add an optional note to communicate information or special instructions to staff.